QuickBooks Enterprise 2015

 QuickBooks Enterprise Solutions 2015 

QuickBooks Enterprise Solutions 2015

Thousands of small companies and nonprofit organizations turn to QuickBooks Enterprise Solutions 2015 to keep their finances on track. And over the years, My company has introduced various editions of the program to satisfy the needs of different types of companies. 

Back when milk was simply milk, you either used QuickBooks or you didn’t. But now, when you can choose milk from soybeans, nuts, rice, and cows—with five different levels of fat—it’s no surprise that QuickBooks comes in a variety of editions (which, in some cases, are dramatically different from their siblings), as well as six industryspecific editions. From the smallest of sole proprietorships to burgeoning enterprises, one of these editions is likely to meet your organization’s needs and budget. QuickBooks isn’t hard to learn. Many of the features that you’re familiar with from other programs work the same way in QuickBooks 2015—windows, dialog boxes, dropdown lists, and keyboard shortcuts, to name a few. And with each new version, Intuit has added enhancements and features to make your workflow smoother and faster. The challenge is knowing what to do according to accounting rules, and how to do it in QuickBooks 2015. This book teaches you how to use QuickBooks 2015 and explains the accounting concepts behind what you’re doing.

QuickBooks Enterprise Solutions 2015 is the edition for mid sized operations. 

It’s faster, bigger, and more robust than its siblings. Up to 30 people can access a company file at the same time, and this simultaneous access is at least twice as fast as in the Pro or Premier edition. The program’s database can handle more than 100,000 names in its Customer, Vendor, Employee, and Other Names lists. It can track inventory in multiple warehouses or stores and produce combined reports for those companies and locations. And because more people can use your company file at once, this edition has features such as an enhanced audit trail, more options for assigning or limiting user permissions, and the ability to delegate administrative functions to the other people using the program. And if you subscribe to Intuit’s Advanced Inventory service, you can value inventory by using first in/first out (FIFO) valuation. 

Here are the industries that have their own Enterprise 2015 edition: 

• The General Business edition has Premier goodies like per-item price levels, sales orders, and so on. It also has sales and expense forecasting of Enterprise, the Inventory Center, more built-in reports than QuickBooks Pro and Pre, and a business plan feature.

• The Contractor edition includes features near and dear to construction contractors’ hearts: job-cost and other contractor-specific reports, the ability to set different billing rates by employee, and tools for managing change orders. 

• Manufacturing & Wholesale is targeted at companies that manufacture products. Its chart of accounts and menus are customized for manufacturing and wholesale operations. You can use it to manage inventory assembled from components and to track customer return merchandise authorizations (RMAs) and damaged goods.

• If you run a nonprofit organization, you know that several things work differently in the nonprofit world, as the box on page xxi details. The Nonprofit edition of QuickBooks includes features such as a chart of accounts customized for nonprofits, forms and letters targeted to donors and pledges, info about using the program for nonprofits, and the ability to generate Statement of Functional Expenses 990 forms. 

• The Professional Services edition (not to be confused with QuickBooks Pro) is designed for companies that deliver services to their clients. Unique features include project-costing reports, templates for proposals and invoices, billing rates that you can customize by client or employee, and professional service– specific reports and help. 

• The Retail edition is customized for retail businesses. It includes specialized menus, reports, forms, and help, as well as a custom chart of accounts. Intuit offers companion products that you can integrate with this edition to support all aspects of your retail operation. For example, QuickBooks’ Point of Sale product tracks sales, customers, and inventory as you ring up purchases, and it shoots that information over to your QuickBooks company file.

QuickBooks Enterprise Solutions 2015 Dashboard

Account Balances and Transactions

Unless you begin using QuickBooks when you start your business, to get things rolling, you need to know your account balances as of your selected start date. For example, if your checking account has $342 at the end of the year, that value goes into QuickBooks during setup. You also need every transaction that’s happened since the start date you chose—expenses you’ve incurred, sales you’ve made, payroll and tax transactions, and so on—to establish your asset, liability, equity, income, and expense accounts. So dig that information out of your existing accounting system. (If you don’t want to record individual transactions, the box on page 8 tells you how to quickly enter your account totals as of a specific date.)

Here are the balances and transactions you need and where you can find them in your records: 

• Cash balances - For each bank account you use in your business (checking, savings, money market, and so on), find the bank statements with statement dates as close to—but earlier than—the start date of your QuickBooks company file. Hop onto your bank’s website to identify the transactions that haven’t yet cleared; you’ll need them to enter transactions, unless you download transactions from your bank. If you have petty cash lying around, count it and use that number to set up your petty cash account 

Creating a Company File - BEFORE YOU CREATE A COMPANY FILE  TIP  For Subchapter C corporations, Subchapter S corporations, and partnerships, the balance sheet that you included with your previous year’s tax return is a great starting point for account balances. Your tax return also shows your federal tax ID number, which you’ll need, too.

• Customer balances - If customers owe you money, pull the paper copy of every unpaid invoice or statement out of your filing cabinet (or find the electronic versions you saved on your computer) so you can give QuickBooks what it needs to calculate your Accounts Receivable balance. If you didn’t keep copies, you can ask your customers for copies of the invoices they haven’t paid or simply create invoices in QuickBooks to match the payments you receive. 

• Vendor balances - If your company thinks handing out cash before you have to is more painful than data entry, then find the bills you haven’t yet paid and get ready to enter them in QuickBooks so you can generate your Accounts Payable balance. (Or, to reduce the number of transactions you have to enter, simply pay those outstanding bills and then record the bill payments in QuickBooks Enterprise 2015

• Asset values - When you own assets such as buildings or equipment, their value depreciates over time. If you included a balance sheet with the tax return you filed for your company, you can find asset values and accumulated depreciation on your most recent tax return (yet another reason to start using QuickBooks Enterprise 2015 at the beginning of your fiscal year). If you haven’t filed a tax return for your company yet, an asset’s value is typically the price you paid for it. 

• Liability Balances - Find the current balances you owe on any business loans or mortgages. • Inventory. If you stock products that you sell and track them as inventory, you need to know how many items you had in stock as of the start date, how much you paid for them, and what you expect to sell them for. 

• Payroll - Payroll services are a great value for the money, which you’ll grow to appreciate as you collect the info you need for payroll (including salaries and wages, tax deductions, benefits, pensions, 401(k) deductions, and other stray payroll deductions you might have). You also need to know who receives with holdings, such as tax agencies or the company handling your 401(k) plan. Oh, yeah—and you also need payroll details for each employee. Chapter 15 explains the payroll options available inside and outside of QuickBooks Enterprise 2015.

Using the EasyStep Interview 

The EasyStep Interview also guides you through the setup process, but it gives you more control over setting up your company file than Express Start does. For example, you can provide more info about your company up front and choose which features to turn on.

To access the EasyStep Interview, choose File→New Company and then, in the QuickBooks Setup dialog box, click Advanced Setup. The “Enter your company information” screen appears. As you enter the following info, click Next to proceed to each new screen:

Name and contact info - The first screen wants to know the name of your company, its legal name, its tax ID, and your contact info. The “Company name” field is the only one that’s required—you can fill in the other fields later on as described.

Industry - On the “Select your industry” screen, choose the industry closest to yours. That way, most of the settings the program chooses will be what you want.

Type of company + On the “How is your company organized?” screen, select the option for your company type. This setting determines which tax form, accounts, and tax form lines you’ll use to prepare your business tax return.

First month of fiscal year - When you start a company, you choose a fiscal year. On the “Select the first month of your fiscal year” screen, QuickBooks automatically sets the “My fiscal year starts in” box to January because so many businesses stick with the calendar year for simplicity. If you start your fiscal year in another month, choose it from the drop-down list.

Administrator password -  The administrator can do absolutely anything in your company file: set up other users, log in as other users, and access any area of the company file. Although QuickBooks lets you click Next and skip right past the “Set up your administrator password” screen, this is no time for shortcuts. Type the password you want to use in both the “Administrator password” and “Retype password” boxes, and then keep the password in a safe but memorable place. 

Setting Up the Administrator 

In QuickBooks, the administrator is all powerful. Only someone who logs in with administrator privileges can create new users, assign permissions and passwords to other users, and set company preferences. This section explains how to assign the administrator’s user name and password, and turn on the feature for protecting your customers’ credit card information (if you accept credit card payments).

Note -   Although QuickBooks doesn’t ask you to set the administrator password, you should do that right NOTE  away. If you don’t, anyone who opens your company file is automatically logged in as the administrator, with full access to every feature of QuickBooks and every byte of your QuickBooks data. 

Assigning the Administrator User Name and Password

When you create a company file, QuickBooks automatically creates the administrator user called Admin, but it doesn’t require you to assign a password to that user. But because passwords are so important in helping keep your data secure, you can—and should—edit the administrator user to assign one (and change the administrator’s user name, if you want). 

TIPS -  If you’re the only person who acts as the QuickBooks administrator and you want to transfer those duties TIP  to someone else, create a new user and give that user access to all areas of QuickBooks (page 725). That way, the audit trail (page 437) can differentiate changes made by you from those made by the new administrator. In fact, it’s a good idea to create a separate user with your name and use that login for most of the work you do, and reserve logging in as an administrator for tasks that only administrators can do.

You can use the following process to change the values for the administrator user anytime: 

1. Open the company file using your preferred method and, if necessary, log in as the administrator.

If you don’t use QuickBooks Setup to create your company file, you can create, open, and close the company file without any sign of a login screen. But behind the scenes, QuickBooks automatically logs you in as the administrator without requiring a password. If the administrator is the only user and has a password assigned, the QuickBooks Login dialog box shows only the Password box. If this dialog box displays the User Name box, type the administrator’s user name. If that user account has a password assigned, type that in the Password box. Otherwise, leave the Password box blank. 

2. Choose Company→Set Up Users and Passwords→Set Up Users.

If the QuickBooks Login dialog box appears, type the administrator password.

SETTING UP THE ADMINISTRATOR 

3. In the User List window, click Edit User.

In the User List window, QuickBooks automatically selects whomever you’re logged in as (which, in this case, is the administrator user). When you click Edit User, the “Change user password and access” dialog the box  opens..

 

 SEE THE FIGURE - If you change the administrator’s user name, the User List adds “(Admin)” after the user name to identify which user is the administrator, for example, “All Powerful (Admin).”

Set up a challenge question and answer so you can reset your password if you forget it. 

4. To change the administrator’s name, type a new name in the User Name box.

You don’t have to change the administrator’s name, and it may be less confusing if you leave it as Admin. However, if you do change it, the User List identifies the administrator by adding “(Admin)” after the user name, so that it reads something like “QuickBooks Overlord (Admin).”

5. In the Password box, type the password for the administrator user. In the Confirm Password box, type the password again.

See the upper box on page for tips on creating good passwords. Don’t copy and paste the password from the Password box into the Confirm Password box. If you copy a typo from one box to the other, you won’t know what the administrator password is, and you won’t be able to open your company file without jumping through several hoops.

6. In the Challenge Question drop-down list, choose a question like “Favorite restaurant in college.” In the Challenge Answer box, type the answer to the question.

The next section explains how to reset the administrator password with the help of this challenge question. (The box on page  tells you how to reset your administrator password if you don’t know the password and don’t know the

QUICKBOOKS 2015: THE SETTING UP THE ADMINISTRATOR 

7. Click Next.

The dialog box reminds you that the administrator has access to everything in QuickBooks. Click Finish to close the dialog box.

 If you work on more than one QuickBooks company file, the program throws one user-related WARNING  curve at you: It fills in the QuickBooks Login dialog box with the last user name you typed—whether or not it goes with the file you just opened. For example, say you open one company file using the user name Admin. When you open another file, the QuickBooks Login dialog box fills in the User Name field with “Admin,” even if the administrator name for the second file is I_Can_Do_Everything. So if QuickBooks won’t let you log in, make sure you’re using the correct user name and password for that company file.

WORD TO THE WISE

Password Guidelines

Because the QuickBooks administrator can do anything in a company file, choosing a trustworthy person for that role is a good first step in preventing financial misfortune. But your efforts are in vain unless you secure the administrator’s access with a good password. In fact, assigning passwords to all QuickBooks users is an important security measure.

Ideally, a password should be almost impossible to guess but easy for the rightful owner to remember. It’s easy to meet the first criterion by using a random combination of upper- and lowercase letters, numbers, and punctuation, but that makes the password hard to remember. And if people have trouble recalling their passwords, they’ll write them down somewhere, shooting holes in your security. 

QuickBooks passwords are case-sensitive and can include up to 16 characters. Here are some tips for creating passwords that are both secure and easy to remember:

 • Make passwords at least seven characters long, and combine upper- and lowercase letters, numbers, and punctuation.

These are the same guidelines that the credit card industry uses as part of its standard for protecting customer information.

• Don’t use family birthdays, names, phone numbers, addresses, and especially Social Security numbers.

• To make guessing more difficult, replace letters with numbers or punctuation that look similar. For example, replace the letter “I” with the number 1 or an exclamation point (!). Or replace the letter S with the number 5, or the letter E with the number 3.

• To make remembering easier, consider using names, birthdays, phone numbers, or addresses of people not obviously connected to you. For example, if no one suspects that Daniel Craig is your favorite actor, Dan!elCra1g would be a good password (but not anymore).

 • To boost security, change your password every three to six months. Resetting the Administrator Password

If you can’t remember your password and you selected a challenge question for the administrator user, you can answer that question to reset your password. Here’s how to use this life-saving feature:

1. In the QuickBooks Login dialog box, click the “I forgot my password” link. The Reset QuickBooks Administrator Password dialog box opens. Chapter 28: Keeping Your QuickBooks Data Secure 721 SETTING UP THE ADMINISTRATOR

2. In the Reset QuickBooks Administrator Password dialog box, type the answer to the challenge question that appears, and then click OK.

A Password Removed message box tells you that your password, challenge question, and answer have been removed, which means your company file is no longer password-protected.

3. Click Close.

QuickBooks nudges you to add a password by immediately opening the Change QuickBooks Password dialog box.

 4. Fill in the boxes as you would to edit the user, and then click OK.

A QuickBooks Information box tells you that your password has been changed.

5. Click OK.

From now on, when you correctly fill in the boxes in the QuickBooks Login dialog box, the program opens your company file.

TROUBLESHOOTING MOMENT

What’s the Administrator Password?

The time may come when QuickBooks asks you for a password you don’t know. For instance, maybe the person with the administrator password left in a hurry, and you need it to open the company file. Or perhaps you’re trying to open a QuickBooks file from a few years ago and the passwords you’ve tried don’t work. If the challenge question doesn’t help, try these solutions before you resort to Intuit’s password-reset tool:

 • Check the Caps Lock and Num Lock keys. They may not be set the way they were when you created your password, so try turning them on or off.

 • Test your keyboard. Create a text document and then press each key to make sure it types the correct character. If the password is still a mystery, you can reset it. In the QuickBooks Login dialog box, click the “I forgot my password” link. In the Reset QuickBooks Administrator Password dialog box, click the “I forgot my answer” link. When you do, the dialog box changes to include boxes for the information you used to register QuickBooks: your license number, name, email address, phone number, and Zip code. Fill in that info so Intuit can find your registration, and then click OK.

Intuit then verifies your info and sends you an email with a password-reset code. Paste that code into the Password Reset Code field in the Reset QuickBooks Administrator Password dialog box, and then click Next. When you do, the dialog box switches back to its original configuration so you can enter a new password, challenge question, and answer, as described.

GET IN TOUCH

Write to us; what you want to know about our service or

E-mail us ,                         Cell us                            Blog                             WhatsApps 

Our Products                  Contact Me                How to Buy       

 

to describe even more better with some document.

--: Thanks to All :-- 

http://